Conference

Conference for Graduate Women and Gender Minorities in Physics 2024

Aug 19–20, 2024
Washington, DC
Connect with other graduate women and gender minorities in physics.

Join us at the Grand Hyatt Hotel in Washington, D.C., to form new connections, receive training, and transform the culture of physics.

About the conference

Attend the Conference for Graduate Women and Gender Minorities in Physics to position yourself as a next-generation leader:

  • Build relationships to supercharge future research and collaborations
  • Receive mentor, leadership, and professional development training
  • Become a positive change agent in the community to transform culture

Eligibility

The focus of this conference will be on the experiences of graduate/postdoc women and gender minorities. We encourage participation of women, gender non-binary individuals, and transgender individuals. Please note that the APS Gender Inclusive Community Graduate Conference is open to only those who currently reside in the U.S.

Not eligible? Please share this event with colleagues who can benefit.

Most costs are covered

APS is invested in your future success:

  • All meals during the conference will be provided.
  • APS will make/pay for reservations for accepted applicants at the Grand Hyatt Washington for two nights.
  • APS will reimburse up to $1000 for all reasonable travel expenses including economy airfare, ground transportation, and meals incurred during travel.

Accepted applicants are only responsible to pay the $45 registration fee.

Venue

Grand Hyatt Washington
1000 H Street NW, Washington, D.C. 20001

All sessions will be at the Grand Hyatt Washington, in downtown Washington, D.C., just blocks away from the National Mall. Immerse yourself in the historic sights and world-class dining in the nation's capital during your visit. The Grand Hyatt Washington provides exceptional comfort and service, plus optimal convenience with a direct connection to the Metro Center station across the street. APS will provide all accepted applicants with additional hotel details.

How to participate

Applications are now closed. Eligible applicants will be notified and invited to register in early June for their acceptance to the program. At that point, each accepted applicant will need to submit their registration with a non-refundable $45 fee to cover administrative costs of the program.

Contact

Email the APS Gender Inclusive Physics Community team with any questions.

Conference for Graduate Women and Gender Minorities in Physics 2024
application for Conference for Graduate Women and Gender Minorities in Physics 2024

Past Dates
Regular registration end
July 26, 2024 at 11:59 PM
Regular registration start
June 17, 2024 at 12:00 AM
Application deadline
May 24, 2024 at 11:59 PM

Conference program facilitators

Participate in interactive sessions and workshops related to topics such as growing as a leader, mental health, identity, and learn from our conference facilitators.

August 18, 2024

5-7 p.m.

Badge pick-up

Renwick, level 3B

Get your badge when you arrive.

August 19, 2024

7:30 a.m.-12 p.m.

Badge pick-up

Independence Foyer, level 5B

Get your badge when you arrive.

7:45-8:45 a.m.

Breakfast

Grand Foyer, level 1B

Join the other conference attendees for breakfast.

8:45-9 a.m.

Welcome

Independence BCDE/A Corridor, level 5B

APS Chief Finance and Operations Officer Jane Gould and APS Head of Careers Crystal Bailey welcome attendees to the 2024 Conference for Graduate Women and Gender Minorities in Physics.

9-10 a.m.

The Path Less Traveled?

Independence BCDE/A Corridor, level 5B

Each of us has a unique path to and through physics. It is our responsibility to curate this path such that we find community with others, supporting and lifting one another along the way. This plenary session, facilitated by Michelle Lollie, Ph.D., will highlight one such story of self-discovery and advocacy for self and others in physics — and ultimately in life.

10-11 a.m.

DEI and Educational Censorship Legislation

Independence BCDE/A Corridor, level 5B

Laws that censor faculty speech at colleges and universities, or that restrict DEI initiatives, curricula, or university governance, are now in force in 21 states. Drawing on the findings of PEN America's legislative research and analysis, this presentation from Jeremy C. Young, Ph.D., will survey the landscape of these legislative threats to free expression in public education, explore their potential consequences, and offer suggestions for how educators can respond.

10-11 a.m.

Searching and Applying for Jobs in Industry

Farragut Square, level 5B

Physics students graduate with a huge array of transferable skills, which are extremely useful to employers, particularly in the private sector, which is the largest employment base of physicists at all degree levels. However, the key to successfully connecting with these opportunities lies in how well graduates are able to identify careers that fit their skills and interests and communicate that fit effectively to potential employers. In this workshop, facilitated by APS Head of Career Programs Crystal Bailey, Ph.D., participants will focus on effective strategies for searching for and applying to jobs in non-academic settings.

10-11 a.m.

Unlocking the Power of Leadership in Your Department: A Guide to Navigating Advisor Relationships

Lafayette Square, level 5B

This discussion, led by Ashley Walker, will focus on how to navigate spaces and provide ideas about enhancing student-advisor mentorship. In addition, the discussion will also focus on student development and growth.

11-11:30 a.m.

Break

Independence Foyer, level 5B
11:30 a.m.-12:30 p.m.

DEI and Educational Censorship Legislation

Independence BCDE/A Corridor, level 5B

Laws that censor faculty speech at colleges and universities, or that restrict DEI initiatives, curricula, or university governance, are now in force in 21 states. Drawing on the findings of PEN America's legislative research and analysis, this presentation from Jeremy C. Young, Ph.D., will survey the landscape of these legislative threats to free expression in public education, explore their potential consequences, and offer suggestions for how educators can respond.

11:30 a.m.-12:30 p.m.

Searching and Applying for Jobs in Industry

Farragut Square, level 5B

Physics students graduate with a huge array of transferable skills, which are extremely useful to employers, particularly in the private sector, which is the largest employment base of physicists at all degree levels. However, the key to successfully connecting with these opportunities lies in how well graduates are able to identify careers that fit their skills and interests and communicate that fit effectively to potential employers. In this workshop, facilitated by APS Head of Career Programs Crystal Bailey, Ph.D., participants will focus on effective strategies for searching for and applying to jobs in non-academic settings.

11:30 a.m.-12:30 p.m.

Unlocking the Power of Leadership in Your Department: A Guide to Navigating Advisor Relationships

Lafayette Square, level 5B

This discussion, led by Ashley Walker, will focus on how to navigate spaces and provide ideas about enhancing student-advisor mentorship. In addition, the discussion will also focus on student development and growth.

12:30-1:45 p.m.

Group Photo and Lunch

Cabinet, level 1B
1:45-2:45 p.m.

Identities and Evolution

Independence BCDE/A Corridor, level 5B

In this talk, Raghav Kunnawalkam Elayavalli focuses on the importance of understanding what our identities are. This discussion asks questions such as, How do my identities influence my interactions with others? How does my implicit bias come into play into my interactions with others in the work that I do? How does it evolve over time across the many different career stages and personal journey?

1:45-2:45 p.m.

You're Already the Expert in the Room: How to Integrate DEI into Collaborations and Departments to Improve the Culture in Physics

Farragut Square, level 5B

In this interactive session, Kirsten McMichael discusses how DEI initiatives can be implemented at the collaboration and department level to make widespread change. After learning of some existing programs and structures, participants will work in groups to identify how they can personally make an impact in their own collaborations and departments.

1:45-2:45 p.m.

Connecting with Your Audiences in Science Communication

Lafayette Square, level 5B

Many scientists hope to share their research with people outside of professional science but often assume that their enthusiasm for their work will be enough to connect with their audience. In this session, facilitated by Lucian Walkowicz, participants will discuss tools and approaches for putting their audience's needs and motivations at the center of their science communication, resulting in more resonant, relevant experiences.

2:45-3:45 p.m.

Identities and Evolution

Independence BCDE/A Corridor, level 5B

In this talk, Raghav Kunnawalkam Elayavalli focuses on the importance of understanding what our identities are. This discussion asks questions such as, How do my identities influence my interactions with others? How does my implicit bias come into play into my interactions with others in the work that I do? How does it evolve over time across the many different career stages and personal journey?

2:45-3:45 p.m.

You're Already the Expert in the Room: How to Integrate DEI into Collaborations and Departments to Improve the Culture in Physics

Farragut Square, level 5B

In this interactive session, Kirsten McMichael discusses how DEI initiatives can be implemented at the collaboration and department level to make widespread change. After learning of some existing programs and structures, participants will work in groups to identify how they can personally make an impact in their own collaborations and departments.

2:45-3:45 p.m.

Connecting with Your Audiences in Science Communication

Lafayette Square, level 5B

Many scientists hope to share their research with people outside of professional science but often assume that their enthusiasm for their work will be enough to connect with their audience. In this session, facilitated by Lucian Walkowicz, participants will discuss tools and approaches for putting their audience's needs and motivations at the center of their science communication, resulting in more resonant, relevant experiences.

3:45-4:15 p.m.

Break

Independence Foyer, level 5B
4:15-5:15 p.m.

Mentoring Up for Early-Career Scientists

Independence BCDE/A Corridor, level 5B

Mentoring is a collaborative, interdependent relationship where mentees and mentors engage as partners through reciprocal activities such as planning, acting, reflecting, questioning, and problem-solving. In this seminar, presented by Kelly Diggs, mentees will develop the knowledge and skills to proactively and effectively navigate their mentoring relationships and career progression, including learning approaches to maintaining effective communication, aligning expectations, addressing equity and inclusion, building research self-efficacy, achieving independence, and seeking professional development.

6:30-7 p.m.

Reception

Independence BCDE/A Corridor, level 5B
7-9 p.m.

Banquet and Career Panel

Independence BCDE/A Corridor, level 5B

The career panel will be moderated by Winter Parts and feature Eliza Kempton, Veronika Kruse, and Neha Pachauri as speakers.

August 20, 2024

7:45-8:45 a.m.

Breakfast

Independence BCDE/A Corridor, level 5B
8:45-9:45 a.m.

Building Inclusive Communities on Campus

Independence BCDE/A Corridor, level 5B

In this interactive session, presented by Midhat Farooq and Winter Parts, participants will learn about creating an inclusive community on their campus, including setting goals, getting members, securing funding, and leveraging existing resources. The session will include guidance on overcoming common challenges. The facilitators will also address conducting advocacy work within and outside of specific groups and how to balance this work with research and avoid burnout.

8:45-9:45 a.m.

The Academic Job Landscape

Farragut Square, level 5B

In this talk, Saptaparna Bhattacharya will focus on navigating the academic job market and will narrate the process of obtaining an academic job offer based on recent experience. As an early career physicist, Bhattacharya will also delve into the challenges associated with this process.

8:45-9:45 a.m.

Resilience: Preventing, Identifying and Responding to Sexual Harassment

Lafayette Square, level 5B

This session will provide an overview of the conduct that falls within the umbrella term of “sexual harassment” and will discuss how this conduct can manifest in educational and workplace contexts. The presentation will identify the unique barriers and challenges that graduate students and employees within the sciences may face as well as the institutional support available to individuals impacted by these issues. Finally, the session will include a discussion of how participants can play a role in preventing sexual harassment and how to support their colleagues who have experienced harm.

9:45-10:45 a.m.

Building Inclusive Communities on Campus

Independence BCDE/A Corridor, level 5B

In this interactive session, presented by Midhat Farooq and Winter Parts, participants will learn about creating an inclusive community on their campus, including setting goals, getting members, securing funding, and leveraging existing resources. The session will include guidance on overcoming common challenges. The facilitators will also address conducting advocacy work within and outside of specific groups and how to balance this work with research and avoid burnout.

9:45-10:45 a.m.

The Academic Job Landscape

Farragut Square, level 5B

In this talk, Saptaparna Bhattacharya will focus on navigating the academic job market and will narrate the process of obtaining an academic job offer based on recent experience. As an early career physicist, Bhattacharya will also delve into the challenges associated with this process.

9:45-10:45 a.m.

Resilience: Preventing, Identifying and Responding to Sexual Harassment

Lafayette Square, level 5B

This session will provide an overview of the conduct that falls within the umbrella term of “sexual harassment” and will discuss how this conduct can manifest in educational and workplace contexts. The presentation will identify the unique barriers and challenges that graduate students and employees within the sciences may face as well as the institutional support available to individuals impacted by these issues. Finally, the session will include a discussion of how participants can play a role in preventing sexual harassment and how to support their colleagues who have experienced harm.

10:45-11:15 a.m.

Break

Independence Foyer, level 5B
11:15 a.m.-12:15 p.m.

Healing or Harnessing?: Considering a Matrix of Mental Health in Graduate School

Independence BCDE/A Corridor, level 5B

This interactive session from Andrea Welsh and Ryder Fox will invite you to consider a matrix of graduate school mental health that will help you to contribute to supportive spaces, navigate harmful impacts, and find and share relevant resources when help is needed. Learn to heal mental health when you’re facing barriers, navigating marginalization, or overwhelmed by stress. Learn to harness your mental health to inspire your research, connect with others, and make positive impacts in your workplaces.

12:15-1:15 p.m.

Box Lunch

Independence BCDE/A Corridor, level 5B

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